A New Space. A New Opportunity.
Our Servant Leaders and Staff Team sense God calling us to invest in the next generations and construction is underway on a new Students space! During school hours, this space will function as a coworking and event center thus creating a unique opportunity for our congregants and their businesses to work, meet, and host events in a welcoming space! 

With this in mind, we are hiring a Coordinator to plan, direct, and coordinate day-to-day operations and functionalities of Heartland Commons Leadership and Event Center. This role serves the Heartland Commons Partners (“Partners”) while providing an exceptional experience to all those that utilize Heartland Commons. The position will begin as part-time, with the potential to transition to full-time as needs grow. Responsibilities include attending all partner events and overseeing vendors to ensure the facility remain in good and safe condition.

Essential Responsibilities:

1. Leadership Center Coordination  - 50%
   • Assist in the creation of the Leadership Center annual budget and complete all work within the approved budget.
   • Welcome Partners during their first visit and provide building orientation.
   • Coordinate rentals, donations, gather and maintain Partner Certificates of Insurance, etc. ensuring strict adherence to all established procedures. 
   • Ensure all coworking areas are set up in the approved room layout and are welcoming for Partner and staff usage (wiping down desks, vacuuming, trash removal, ensuring coffee and snacks are filled, etc.).
   • Manage OfficeRnD software and assist with any scheduling or donation issues. 
   • Assist with Partner technology needs and coordinate support Technology Director only if needed.
   • Track Heartland Commons facility usage and provide information to Finance.
   • Provide Heartland Commons data and information to Communications for marketing purposes.
   • Maintain Partner engagement scorecard.
   • Assist with the Heartland Commons events to increase community and networking by creating, hosting and evaluating monthly events.
   • Attend Partner events as assigned and provide assistance to Partner’s vendors, etc.
     • Supply Team Lead with a tentative working schedule one week in advance to cover all Partner events.
   • Schedule and oversee vendors as assigned.
     • Hire and oversee a cleaning vendor for event and rented space building cleaning services.
     • Collaborate with Facilities staff to ensure snow is removed for contracted events. Shovel appropriate areas for events when Facilities staff is not scheduled to work.
2. Heartland Facility Usage  - 20%
   • Create facility usage estimates for all relationship types with Heartland. Ensure usage for meetings and events are booked on OfficeRnD, give access to the building, and train people on how to utilize the building.
   • Create and manage the Facility Support on-call schedule for the year.
   • Act as a back-up on the on-call schedule for when an urgent need arises and the scheduled on-call person is unavailable.
   • Provide tentative wedding or funeral dates to the teaching team for Pastor assignment.
   • Oversee the facility usage process working closely with hosts to meet their needs while ensuring the property is not damaged during their event.
   • Maintain an inventory of cleaning supplies, paper products, garbage bags, etc., by submitting an order to the appropriate staff member.
3. Responsible for the HCC Visitor Experience during assigned hours as back-up – 25%
   • Greet visitors at the front desk and answer, screen, and forward incoming phone calls with a cheerful and welcoming attitude.
   • Buzz visitors into the building, route visitors to the appropriate location, and answer questions.
   • Stock, maintain and clean the coffee bar area including cleaning filters, milk dispensers and water lines.
4. Relational Ministry Duties - 5%
   • Meet with and provide relational investment and leadership to Partners. 
   • Provide spiritual guidance among Partners.
   • Participate in mandatory All Call events.

Minimum Qualifications:

• High school diploma or equivalent required.
• Three years related executive administration customer service in an office setting experience preferred.
• Notary Public, or willing to become certified.
• Satisfactory results on background check process.
• Member of Heartland Community Church within six months of hire.
• Able to read, write, and follow verbal instructions in Standard English.

Required Skills: 

• Prioritize your own spiritual formation.
• Passionate about living out the Heartland Mission to Find, Follow and Share the love of Jesus by being Welcoming, Real and Transforming.
• Strategic thinker with excellent time-management skills who can work independently.
• Maintains a high level of attention to detail and organization.
• Computer literate in Google suite required.
• Prefers working in a fast-paced, always-changing environment.

Physical/Other Requirements:
Must regularly lift or move up to 20 pounds and occasionally lift or move up to 50 pounds, using proper lifting techniques such as lifting or moving equipment or help from another staff member.

Working Conditions:
Work is completed in an assigned shared office space with standard office equipment and lighting. Work days include Monday - Saturday with hours scheduled during the Heartland Commons operating hours of 8:30 AM - 10:00 PM. 

Disclaimer:
Please note this position profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for this position. Duties, responsibilities and activities may change at any time with or without notice.